Privacy Policy
This policy explains what information Be Well Church Ministry and its integrated auxiliary Evōke (together, "the Ministry") collect, why, how it is protected, and the control you have over it. It applies to visitors of evokemagic.org and to Members using community.evokemagic.org.
This policy is part of the same framework as the Membership Covenant and Terms of Participation, the Ministry Framework, and the PMA Reference. Section 13 of the Covenant summarises these commitments; this page describes them in full.
- We collect only what you provide, plus the minimum technical data needed to run and secure the sites.
- Your legal name is not required. You may join under any name you choose.
- Payment credentials never touch our servers. Our payment processors handle them directly.
- We do not sell, rent, or license your information, and we use no advertising cookies.
- Member records are held in confidence within the private domain of the association.
- You can see, correct, export, or delete your data at any time by writing to support@evoketrust.com.
Who We Are
Be Well Church Ministry is a 508(c)(1)(a) religious organization. Evōke is its integrated auxiliary, operating as a Private Membership Association. evokemagic.org is the Ministry's public science and education site. community.evokemagic.org is the private platform where Members participate.
Because membership is a private relationship rather than a commercial one, Member information is held within the private domain of the association. That does not lessen our obligations to you. It is the reason we hold your information to a stricter standard of confidence than a commercial business would.
Information From Visitors
Reading the public site requires no account and no personal information. When you visit, the following is collected automatically:
- Aggregate analytics. Pages viewed, approximate region, device and browser type, and how you arrived, measured in aggregate through Google Analytics 4. Google Analytics 4 does not log or store IP addresses.
- Security logs. Our firewall records IP addresses and request details to block attacks and abuse.
- Form protection. Where a form or login is protected by Google reCAPTCHA, Google receives technical information about your browser and device to confirm you are not an automated program.
If you write to us or submit a form, we receive what you choose to send.
Information From Members
What you share inside the community, such as personal experiences in forums or support circles, is visible to the other Members who can access that space. Every Member is bound by the confidentiality obligations in Section 10 of the Covenant. Even so, share only what you are comfortable sharing.
How We Use Information
- To operate your membership: accounts, community spaces, coaching, the Apothecary, and delivery.
- To communicate with you: account and exchange notices, and newsletters you can leave at any time.
- To recognise participation through Points and levels.
- To understand, in aggregate, which content is useful, so we can improve it.
- To keep the sites and the community secure.
- To meet tax and accounting obligations for contribution records.
We do not use your information for advertising, we do not build advertising profiles, and we do not sell, rent, or license it to anyone.
Cookies
Service Providers
Running the Ministry requires a small number of trusted providers. Each receives only what it needs to perform its function, and none may use your information for its own purposes.
Confidentiality and Disclosure
Member records are held in confidence within the private domain of the association, consistent with Section 10 of the Covenant. We will not disclose Member information to outside parties except where required by a valid legal process directed to the Ministry, and then only to the extent required and consistent with the Ministry's constitutional protections.
Where the law allows, we will notify an affected Member before responding to such a request.
How We Protect Information
- All traffic to both sites is encrypted over HTTPS.
- A web application firewall and login protection guard against intrusion.
- Passwords are stored only in hashed form. No one at the Ministry can see your password.
- Administrative access is limited to the people who operate the Ministry.
No system is perfectly secure. If a breach ever affects your information, we will tell you promptly and explain what happened and what we are doing about it.
How Long We Keep It
We keep Member information for as long as your membership is active. When membership ends, or when you ask us to delete your information, we delete or anonymise it within 30 days. Contribution records that tax or accounting rules require us to keep are retained only for as long as those rules require. Copies held in backups are removed as those backups are replaced on their regular cycle.
Security logs are kept only as long as needed to protect the sites.
Your Choices and Rights
Wherever you live, you may:
- See the information we hold about you.
- Correct anything that is inaccurate.
- Export a copy of your information.
- Delete your information and close your membership.
- Leave any newsletter using the unsubscribe link in every email.
To make a request, write to support@evoketrust.com. We respond within seven business days and may ask you to confirm the request from the email address on your account.
Age Requirement
Membership is open only to people 21 or older. The sites are not directed to anyone under 21, and we do not knowingly collect information from them. If we learn that we have, we delete it.
Changes and Contact
If we change this policy in a way that affects how your information is used, we will notify Members by email before the change takes effect. The effective date at the top of this page always shows the current version.
Questions about this policy or your information: support@evoketrust.com. Response within seven business days.